There are several tools at your disposal that will enable you to make changes to either source text or assembled text in a global fashion.
But before going further, we want you to keep the following in mind. With regard to 'final' text, it likely is easier (or at least just as easy) to rebuild the document from scratch.
•The Search & Replace tool discussed in a previous section is one -- good when you have a single change to make over a folder-full or documents.
•Where several words need to be changed, consider using the Instant Database. The 'first' box found in the 'Advance Array' cluster of boxes near the bottom of the Instant Database screen, if checked, will apply changes across all open documents. (Of course this requires that all documents in which you want to make changes be open.) Here are several possible applications.
❖If variables have not been assigned, then it is just a simple matter of assigning values to variables and applying the values to the variables in all open documents.
❖If variables have already been replaced AND the "Preserve Variables in Document" switch was active, you can simply recall the documents in which you want to make the changes. With any of the documents 'active', press Alt-D to activate the Instant Database. The 'Data Record' that was associated with the document will be displayed. (This happens automatically because the record was attached to the document when it was originally personalized with data.) Simply change the variable to its new value. Before clicking Next, be sure to check the 'first' box in the Advanced Array' cluster to apply changes to all open documents. Click Next and everything will be updated.
❖If variables have already been replaced AND the "Preserve variables in Document" switch was not active, you can use the Instant Database as a simple search & replace tool. This technique differs from Search & Replace in the first main bullet above in that you can change multiple values per document (up to 999, not that you would have that many) in one fell swoop.
❖If there are many values to change, and those values already exist in an Instant Database 'Matter' record (albeit on the 'wrong' side of the form), keep in mind the 'reverse' function of the IDB. Here are the steps.
1.Display the personal data record that you used to personalize the document to which you now wish to make changes.
2.Click the red <Power Tools> button.
3.Click the <Reverse Variable> to reverse the 'values' and variables column.
4.Set the new values as appropriate. Delete lines containing values you don't wish to change.
5.Note: In most cases, the above steps will allow you to restore variables to their original state, or to change values, but keep in mind that some 'reversals' will not be precise. For example, if the variable was [pronoun] and the value was "he" and you try to reverse that, any appearance of "he" (even one that you want to stay, or one that refers to a different actor, will be converted to '[pronoun]".