The normal *Alias lists* file is called 'Multichoice.xlsx'. It is available to all documents so long as the proper reference is made to it. (I.e., two asterisks surrounding the term. E.g., [*fruit*] or <<*Options(and)**fruit*>>.)

 You can create a 'specialty' or 'custom' alias lists file that looks just like the default *alias lists* file. You can associate that list it with a particular document and that file will be used first in hunting for a matching alias.

 To create a custom alias list file, open an excel spreadsheet. Type in row 1 (the header row) the alias names you want to use (e.g., 'States', 'Courts', 'Attorney Names', etc; no quotes). Underneath each alias name the values you want the alias to represent. Save the spreadsheet as a normal spreadsheet. Save it either in the folder of the document(s) you will associate with the Custom Alias, or in the default *Alias* List folder. (You can actually save the list in any folder you wish, but when you assign a Custom Property, you must use the fully qualified name (drive letter and full path). We do not recommend this. If you move documents or the *Alias* list and forget to change the reference, the custom list will not be found.

 

To assign a Custom Alias list to the on-screen document:

1.Click File | Info

2.Click Properties (dropdown) | Advanced Properties

Alias (Custom) 1

From the File | Info screen click the Properties dropdown (1) and then click Advanced Properties (2)

3.Complete the Custom information:

Alias (Custom) 2

Click the Custom tab. Type 'Custom Alias' the 'Name' box (1).

Type the name of the Excel 'alias' spreadsheet in the 'Value' box (2).

Click Add (3) to save

 

The value can be just the spreadsheet name if it is stored in the same folder as the document or in the default *Alias* file folder. Otherwise, you must provide a fully qualified reference.