DropDown 'Other' Settings

At the foot of each DropDown List is a series of options that make each list even more useful and flexible.

Here is what you will see when you scroll to the bottom of a DropDown List:


The 'Below the Line' features, Initial Display        
(The very last line, blurred in the sample above, is the full path name
of the folder or glossary to which the List points.
Use it as a quick reference to locate the source of the List items.)

«Refresh»: If you have added or deleted items to the folder to which the DropDown List points, you should 'refresh' the List to bring it up to date. It takes just a second or two.

«Open Folder»: Pathagoras knows where everything is. So, if you want to view the contents of the folder to which the DropDown List points, don’t navigate to it. Just click this item and you will be taken directly to it. Open documents, edit them, re-save them. All from this one line.
New in 2020.1: Open the target folder by typing the positional name of the List followed by <Alt-G> (for 'g'et). The top tray numbers are 1 thru 5, and the second tray 6 thru 10 (regardless of whether all positions in tray 1 are used, the first list in tray 2 is '6'). So to call the 3rd List in tray 1, type 'ddl<Alt-G>" (not case sensitive). To call the second list in Tray 2, type 'ddl7<Alt-G>.
<Open Folder>This is also a great general purpose navigation tool. In addition to being able to go directly to the target folder of the DropDown List, you can start what might otherwise be a cumbersome navigation process by using this as a shortcut.

«Save Text to Folder»: Let’s say that you have created (or copied from another source) a section of text (or a complete document) and that you want to save into the folder to which the DropDown List points. Simply click this entry and in no time at all, you can save that text. No navigation. (If the DropDown List points to a glossary, this item will read «Save Text to Glossary». Same idea. Same ease of use.)
See Adding Content to DropDown List.

«Other Settings & Actions». When clicked, it displays an extensive list of options that control the look and feel of that List.

Click to enlarge.

The 'Other Settings & Actions' Display


List Settings.

Show Sub-folders:  Turn the Tree Service ‘on’ and the DropDown List display links to the sub-folders beneath the parent.  (Sub-folders are displayed at the top of the list between curly-braces.) Click on a sub-folder and the list will be re-drawn, containing the files of the selected sub-folder. Any sub-sub-folders will be displayed at this level as well, along with an “{..{Up}}” entry so that you can return to top of the tree.

redarrowThe folder display possibilities here are quite literally endless. By strategically assigning parent folders, you could conceivably access every folder and sub-folder without ever leaving your editing screen. All navigation as envisioned by Windows could be eliminated.

Display Names/ Display Subjects: Click as appropriate.

Sort by Name/Sort by Subject: Click as appropriate.

List Reset after Insert / No Reset after Insert: This simply indicates what shows after you click on a clause in the list and the list is 'retracted'. If 'Reset' is chosen, the title of the list displays. If 'No Reset' is chosen, the selected item displays, making it a bit easier to (perhaps) choose an item further down in the list.

Return Cursor to Top of Document / Leave Cursor at End:

Choose the former if you want the program to reset itself to the top of the document (so that you can easily review the document from top to bottom)

Choose the latter if you want the insertion point (and the display) to be at the document bottom so you can easily add additional text.

Remove formatting: Sometimes you don't want the clause you are about to insert to contain the formatting with which it otherwise has been saved. Here is the way to insert truly unformatted text.

Toggle Overrides.

In the DropDown List area of the editing screen, there are two toggle buttons that control whether the selection will cause a new document to be created (vs. inserting the selection into the current document and whether the <<Options/Optional/Repeat>> blocks (if any) within the inserted text will be processed or (temporarily) ignored. If you know that the clauses in a certain DropDown List should always be handled in a particular fashion, you can set that in this section. Regardless of the toggle button setting, the setting in the individual DropDown List will be honored.

Other Settings:

Assign a Template:  Assign a template to any documents created from a term in the list. A template is typically a blank document that contains headers, footers, margins and styles unique to the type of document contained in the list). Once a template is assigned, if to be laid down before any text is inserted in the following instances: (1) the New Doc toggle has been selected and (2) when the item called from the list is the very first item on an otherwise blank page. (Irrespective of the assigned template, if you call in a term into an otherwise blank document that itself has headers and footers, the headers and footers of the recalled document will display.)

Refresh List: If you have added more items to the folder or glossary, refresh the List to include the new additions. It takes just a second or two.

Replace List: Place another, completely different, folder or book in place of this DropDown List.

Open Folder: Don’t navigate to the folder to see its full contents. Just click this item and you will be taken directly to it. Open documents, edit them, re-save them. All from this one line.

Copy Path: Places the name of the DropDown List's folder into your clipboard memory. Handy when you want to navigate to the folder. (But don't forget about the 'Open Folder' button.)

Display as Clause Selection Screen: Create a Clause Selection Screen from the entries in the DropDown List. Very helpful when you want to quickly select and assemble multiple items in the list. Imagine—document assembly of image files. Or Word Perfect® files!

lightbulbsmallIf you want to create a sub-set of this list, display the list as a Clause Selection Screen. Then select just the clauses you want to appear in your DropDown List. Choose the Create DropDown List option and press Next.  Instantly, you have a shorter DropDown list containing a hand-picked selection of terms.

Create Printouts: Need a hard copy of the contents of the DropDown list? Click this entry to transfer the information to a Word document for editing/printing.

Delete: Delete the DropDown List from the display.