As you accumulate more and more IDB records, you may wish to save out the older ones (or delete them if they will never be needed again). The tools which allow you to do so can be found under the Archives tab of the Instant Database Tools screen. Access IDB tools from the Instant Database entry of the Pathagoras features menu.

   Over time you will (hopefully) create and save many records for your various clients/patients/customers. While there is technically no limit the the number of Instant Database records that Pathagoras can maintain, after you reach 2,000 or so records, there may be a noticeable drag in the display of those records into the Existing Records drop down list on the Instant Database screen. That is the time you should consider 'archiving' some of your older records.

   By archiving, we mean moving records from the 'active' location to a separate 'archive' folder. The records are preserved and can easily be moved back to their original location with standard Windows tools. But you may chose to delete (as opposed to move) some of your records. This is a perfectly acceptable choice, with the understanding that such deleted records can only be restored from Windows 'trash can.'

New in v.2024    We have added a routine to automatically move records from your 'active' folder to your 'archive' folder, and to remind you periodically to archive records when their number becomes large. To activate the archive routine, right click on the text box at the foot of the IDB screen (called with Alt-D, of course). The newest choice ("Archive Records') is the last one in the overlay display.) Pathagoras will advise you that you have 'many' records saved in the IDB folder to let you know you that you should thing about archiving some of those records. The first reminder comes at 1,500 records. The message also offers instructions on how to accomplish the archiving.  If you chose not to archive at this time, Pathagoras will remind you in 50 count increments.(See the Lightbulb comment below.)

The default (actually only) method for the automatic archiving is by date. Records older than the designated date will be move to the archive folder. (The archive folder is a sub-folder of the main IDB folder, so if you need to restore a record, it is easy to find it.) Of course, you can manually select records to archive (or to delete if you know it will never be used again) simply by opening the folder contain your records and selecting records for archiving manually.

Only records are affected by the above automatic routine. Masks are not archived regardless of age.

lightbulbsmallAll files in the Instant Database module are just plain ol' files stored in just plain ol' folders. They are saved with a "csv" extension (standing for 'comma separated value'). You do not need any of these fancy Pathagoras tools to archive, move, copy or delete them. These tools simply make it easier and more automatic. Don't leave with the impression that there is anything more 'special' about them than that.

   The location and properties of an IDB folder is discussed here. Archiving records manually is a simple matter of displaying the folder where the records are now stored, selecting those that you wish to archive and moving them to an 'archive' folder.