To complete a variable, just type in the right column the value with which you want the variable to be replaced when the 'Next' button is pressed. If the variable is multiple choice, select the entry from the drop down list presented.
You should type your replacements values in upper and lower (or otherwise 'normal') text. The emphasis, case, color and other attributes of the text in the source document control how the text ultimately will be formatted when replaced. See "Case and Emphasis" for more information.
There is no requirement that your answer to be 'text.' Of course, for the vast majority of situations, that will be the case, but you should know of other things that Pathagoras can do. Your answer can include a wide variety of references, shorthand marks, etc: Here are a few, with links to a fuller discussion:
•<<FileName>>: Insert an entire document in place of the variable, not just a few characters of text.
•<<FolderName>>: Select a file to insert from a designated folder.
•<S>pell out number: You type the number, Pathagoras 'spells it out'.
•<$>Currency: Convert number into spelled out currency.
•Equivalency: Make one variable in the IDB screen equivalent to another.
•Dates: Select, or calculate, date from a calendar.
•Math Functions: Do simple math using the values of other variables.
•<P>aragraph: You can insert a paragraph marker into your answer with this simple text addition
•<URL:. . .> You can insert a call to a website or any other location.
•<Mailto: > You can insert a Mail To command within a document
When you finish completing all your variables, there are 3 buttons you will consider clicking.
•The "Add New" button will create a new record based on the current on-screen data.
•The "Save" button will update the record showing in the Existing Records text box (assuming that you called up an existing, or earlier added a) record. (Pressing "Save" when there is no record showing in the Existing Records text box is the equivalent of "Add New."
•The "Next" button. This is most often your best choice. When pressed, Next will ask if you want to create a new record or (if appropriate, update the existing record if changes were made) AND then immediately proceed to replacing the variables with the assigned values throughout the document. We recommend that you always click Next unless you do not want the variables replace.